PRIVACY POLICY

 

JUTAKI LTD.

  • DATA CONTROLLER  -

Reg. Seat: 

2040 Budaörs, Kisfaludy street 18.

Company reg. number:

13-09-228818

Reg. Court:

Company Court of Budapest District Court

Tax number: 

32346497-2-13 / EU VAT reg nr: HU32346497

Represent: 

Véghné Juhász Krisztina Júlia general manager

E-mail:

info@courses-erasmus.eu

Website: 

www.courses-erasmus.eu / www.courses-erasmus.com

Post :

2040 Budaörs, Kisfaludy street 18.


JUTAKI Ltd., as a data controller (hereinafter referred to as: JUTAKI Kft.), manages the personal data obtained during its operation in accordance with the following Data Management Information (hereinafter: Information) and ensures that the management and processing of personal data is carried out by the European Parliament and Council In accordance with Regulation No. 2016/679 on the General Data Protection Regulation (general data protection regulation, hereinafter: GDPR), and CXII of 2011 on the right to informational self-determination and freedom of information is carried out in accordance with the provisions of the Act (hereinafter: Infotv.)

 

JUTAKI LTD. furthermore, in this Data Management Information, it ensures and explains its customers' (Data Subject) rights related to the management of their personal data.

 

JUTAKI LTD. reserves the right to change this Data Management Notice at any time.

 

  • Any changes will be notified in good time on the www.courses-erasmus.eu / www.courses-erasmus.com websites. JUTAKI LTD. is committed to protecting the personal data of its customers. It treats personal data confidentiality and takes all security, technical and organizational measures that guarantee data security. JUTAKI LTD. its basic data management principles are in accordance with the applicable legislation on data protection, and the following legal provisions must also be applied to its data management:

 

- Act CXII of 2011. - on the right to self-determination of information and freedom of information (Infotv.);

- Act V of 2013 - on the Civil Code (Ptk.);

- Act CVIII of 2001 - on certain issues of electronic commercial services and services related to the information society (Eker. tv.);

- Act C of 2003 - on electronic communications (Eht.);

- Act XLVIII of 2008 - on the basic conditions and certain limitations of economic advertising activity (Grt.).

 

JUTAKI LTD. guarantees that it provides the necessary authorization management, internal organizational and technical solutions in the course of its operation and in the operation of the administration system it uses.

JUTAKI LTD. keeps a record of possible data protection incidents and informs the persons affected by the incident, as well as the NAIH, of the high-risk incidents that arise.

 

JUTAKI LTD. records the materials received in paper form on a paper basis, and handles them in rooms designed and equipped in accordance with the criteria of record keeping, suitable for the safe storage of archival material.

 

Electronically stored data is stored using self-developed and third-party software and administration systems, provided with appropriate IT protection, and backups are used.

JUTAKI LTD is entitled to access the data in accordance with the authorization levels. managers and employees, as well as data processors to a limited extent.

 

Stored in the ERP administration system and JUTAKI LTD. detailed information on data management related to certain data management of JUTAKI LTD. detailed information about certain data management is available under subsections.

 

1. JUTAKI LTD. carries out individual data management arising during the following activities:

 

1. Application for ERASMUS KA1 application and participation in training for teachers and staff

2. Application writers webinar, event

3. ERASMUS+ Student mobility, i.e. applying for the KA2 application and participating in training and exchange student programs

4. Own trainings of ERASMUS and Hungary Expert Travel Agency

5. JUTAKI LTD. the educational activities of its instructors and teachers

6. Regarding employees and employment contracts

7. Regarding Training Contracts

8. Regarding sending newsletters

9. Cookie data management in connection with the operation of the websites (www.courses-erasmus.eu / www.courses-erasmus.com).

10. During the handling of complaints related to data management

11. During claim enforcement

12. Regarding the data management of minors


  1. Data processors
  2. Rights of Data Subjects related to data management
  3. Legal enforcement
  4. ARC. Other provisions

 

In the Data Management Information, we use the terms contained in Article 4 of the GDPR.

DEFINITIONS:

(1)

‘personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;

 

(2)

‘processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;

 

(3)

‘restriction of processing’ means the marking of stored personal data with the aim of limiting their processing in the future;

 

(4)

‘profiling’ means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements;

 

(5)

‘pseudonymisation’ means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person;

 

(6)

‘filing system’ means any structured set of personal data which are accessible according to specific criteria, whether centralized, decentralized or dispersed on a functional or geographical basis;

 

(7)

‘controller’ means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;

 

(8)

‘processor’ means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;

 

(9)

‘recipient’ means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing;

 

(10)

‘third party’ means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data;

 

(11)

‘consent’ of the data subject means any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;

 

(12)

‘personal data breach’ means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored or otherwise processed;




  1. Application for ERASMUS KA1 application and participation in training for teachers and staff

 

JUTAKI LTD. in cooperation with the Tempus Public Foundation, provides training at foreign institutions for the teachers and staff of educational institutions participating in the ERASMUS KA1 grant. During the cooperation, JUTAKI LTD. provides the application and training interface for the participating student teachers. JUTAKI LTD. after the applications, the students' data is transferred to the institution conducting the training in order to obtain certificates and provide accommodation (data transfer).



A.) Purpose of data management

JUTAKI LTD. The teacher and staff handle the provided data for the purpose of applying for and participating in trainings/courses related to the ERASMUS KA1 application, as well as providing accommodation and transportation for students.

 

Scope of processed data

 

During registration, to fulfill the order of the selected course.

Data required for identification:

name,

Maiden name,

His mother's name,

Place and time of birth,

Address, place of residence,

Name / number / validity of personal document,


Data required for the course:

Gender (due to accommodation),

Nationality (due to the number of foreigners required for the course),

Language level,

In the case of foreigners, reason for stay,

Social security number,

Labor market status,

Qualification, other comments,

Does the applicant have ERASMUS status or apply with self-financing,

Selected course data,

OKM identifier (due to the FAR system).


Data required for contact:

phone number,

E-mail address,

Contact name and contact information,


Data required to complete the order:

Data required for identification and

Date of registration/application,

Billing information,

institution Erasmus+ contract number,

institution OID identifier.


Others are JUTAKI KFt. Data that can be provided on a voluntary basis within your area of ​​interest:

Would you like to receive a newsletter?

How did you hear about us?


Data related to invoicing:

Name,

Title,

Invoice amount,

Certificate, invoice serial number.



Duration of data management

JUTAKI LTD. handles the data provided during the application based on the applicant's consent until the application is confirmed.

 

JUTAKI LTD. After confirmation, the data provided during the application will be processed on the basis of the contract for 5 years after the completion of the contract, i.e. for a period of limitation.

 

Legal basis for data management

The legal basis for data management in the case of applying for courses until confirmation is the consent of the applicant to take the steps necessary for the contract according to Article 6 (1) point a) of the GDPR.

 

The legal basis for data management is the fulfillment of a contractual obligation to ensure participation in the courses according to Article 6 (1) point b) of the GDPR after the confirmation of the application for the courses.

 

Data transfer

JUTAKI LTD. the following data of course participants is forwarded to the foreign or Hungarian institutions organizing the training:


Data required for identification:

name,

Maiden name,

His mother's name,

Place and time of birth,

Address, place of residence,

Name / number / validity of personal document,


Data required for the course:

Gender (due to accommodation),

Nationality (due to the required number of foreigners),

Language level,

In the case of foreigners, reason for stay,

Social security number,

Labor market status,

Qualification, other comments,

Does the applicant have ERASMUS status or apply with self-financing,

Selected course data,

OKM identifier (due to the FAR system),

Institution's ERASMUS contract number,

Institution OID identifier.


Data required for contact:

phone number,

E-mail address,

Contact name and contact information.



  1. The purpose of data management is related to the courses

JUTAKI LTD. handles the provided data for the purpose of applying for the self-organized trainings/courses related to the ERASMUS KA1 application and ERASMUS KA2 application and conducting them, as well as for the examination and issuing of the certificate/certificate.


Additional processed datas related to courses

Courses details

Tuition fee, exam fee, start / exit date, archived contract, note on invoice, certificate, certificate, will you continue after the course

Course’s classes

About present students Attendance sheet,

A note about a student in the progress log,

Video recording of online classes


Group communication

circular letter, notification for recipients

Evaluations, level measurement

Date, archived test, score achieved, current knowledge level, text evaluation

Certificates

Serial number, certified level, copy, record of receipt of certificates issued to students


 

Duration of data management

JUTAKI LTD. based on the contract created after the application, it is managed until the contract is fulfilled.

Legal basis for data management

In the case of applying for courses, the legal basis for data management is the fulfillment of the contract, according to Article 6 (1) point b) of the GDPR, and the taking of steps at the request of the data subject prior to the conclusion of the contract.


Data transfer

JUTAKI LTD. transmits the data of the course participants to the foreign or Hungarian institutions organizing the training, so that the course. The following data will be forwarded to the institutions running the course:

 

Data required for identification:

name,

Maiden name,

His mother's name,

Place and time of birth,

Gender,

nationality,

Address, place of residence,

Name / number / validity of personal document (passport or identity card, student card)

In the case of minors, the consent of the legal representative (parent),


Data required for the course:

Language level,

In the case of foreigners, reason for stay,

TAJ number (for care in the event of a possible urgent health problem),

Does the applicant have ERASMUS status or apply with self-financing,

Selected course data,



Data required for contact:

Telephone number, e-mail, name and contact information of contact person/legal representative,


Data required to complete the order:

Data required for identification and

Billing information.

 

JUTAKI LTD. transmits and uploads the following data in order to record the completion of the training in the FAR (Adult Education Accreditation System):

- Applicant's birth name,

- Applicant's mother's name.



A.) Purpose of data management

JUTAKI LTD. handles the invoicing data of applicants for courses and training only in the case of self-financing for the purpose of issuing the invoice. In the case of applicants, the invoice will be issued in the name of their employer.


Scope of data handled in relation to invoicing

Data related to invoicing:

Name/ or name of employer.

Title,

Invoice amount,

Certificate, invoice serial number.


 

Duration of data management

With regard to invoicing data, data management is based on the fulfillment of the legal obligation according to Article 6 (1) point c) of the GDPR.


Legal basis for data management

With regard to invoicing data, data management is based on the fulfillment of the legal obligation according to Article 6 (1) point c) of the GDPR.



2. Application writers webinar, event


JUTAKI LTD. provides grant writing training for the staff and managers of educational institutions participating in ERASMUS KA1 and KA2 grant funding. JUTAKI LTD. provides the participant with the application for the training.


A.) Purpose of data management

JUTAKI LTD. handles the data provided for the purpose of applying for and participating in the grant writer webinar and event.

 

Scope of processed data

 

During registration, to fulfill the order of the selected course.

Data required for identification:

name,

Maiden name,

His mother's name,

Place and time of birth,

Gender,

nationality,

Address, place of residence,

Name / number / validity of personal document,


Data for application:

Labor market status,

Qualification, other comments,

Does the applicant have ERASMUS status or apply with self-financing,

Selected course data.


Data required for contact:

Phone number, e-mail, contact name and contact information,


Data required to complete the order:

Data required for identification and

Date of registration/application,

Billing information.


Others are JUTAKI LTD. Data that can be provided on a voluntary basis within your area of ​​interest:

Would you like to receive a newsletter?

How did you hear about us?


Data related to invoicing:

Name,

Title,

Invoice amount,

Certificate, invoice serial number.



  1. Duration of data management

JUTAKI LTD. handles the data provided during the application based on the applicant's consent until the application is confirmed.

JUTAKI LTD. After confirmation, the data provided during the application will be processed on the basis of the contract for 5 years after the completion of the contract, i.e. for a period of limitation.



  1. Legal basis for data management

The legal basis for data management in the case of applying for courses until confirmation is the consent of the applicant to take the steps necessary for the contract according to Article 6 (1) point a) of the GDPR.


The data provided during the application is provided by JUTAKI LTD. according to Article 6 (1) point b) of the GDPR, the performance of the contract, i.e. the conduct of the webinar/event and the taking of steps at the request of the data subject prior to the conclusion of the contract.


  1. Purpose of data management related to invoicing


JUTAKI LTD. handles the invoicing data of applicants for courses and training only in the case of self-financing for the purpose of issuing the invoice. In the case of applicants, the invoice will be issued in the name of their employer.


Scope of data handled in relation to invoicing

Data related to invoicing:

Name/ or name of employer.

Title,

Invoice amount,

Certificate, invoice serial number.

 

Duration of data management


We process the data until the conclusion of the contractual relationship, but no later than the statute of limitations, i.e. 5 years after the termination of the contract.


For the period of time (8 years) according to the provisions of § 166 (1) and § 169 (1) of Act. C of 2000 on accounting.


Legal basis for data management

With regard to invoicing data, data management is based on the fulfillment of the legal obligation according to Article 6 (1) point c) of the GDPR.



3. ERASMUS+ Student mobility, i.e. applying for the KA2 application and participating in training and the exchange student program


JUTAKI LTD. in cooperation with the Tempus Public Foundation, provides training at foreign institutions for the students of educational institutions participating in the ERASMUS KA1 grant. During the cooperation, JUTAKI LTD. provides the application and training interface for the participating students. JUTAKI LTD. after the applications, the student's data will be handed over to the institution conducting the training. (data transmission).



A.) Purpose of data management

JUTAKI LTD. the student manages the data provided for the purpose of applying for and participating in trainings/courses related to the ERASMUS KA1 application.


Scope of processed data

 

During registration, to fulfill the order of the selected course.

Data required for identification:

name,

Maiden name,

His mother's name,

Place and time of birth,

Gender,

nationality,

Address, place of residence,

Name / number / validity of personal document,

In the case of minors, the consent of the legal representative (parent),


Data required for the course:

Language level,

In the case of foreigners, reason for stay,

TAJ number (for care in the event of a possible urgent health problem),

Labor market status,

Qualification, other comments,

Does the applicant have ERASMUS status or apply with self-financing,

Selected course data.


Data required for contact:

Telephone number, e-mail, name and contact information of contact person/legal representative,


Data required to complete the order:

Data required for identification and

Date of registration/application,

Billing information,

institution Erasmus+ contract number,

institution OID identifier.


Others are JUTAKI KFT. Data that can be provided on a voluntary basis within your area of ​​interest:

Would you like to receive a newsletter?

How did you hear about us?


Data related to invoicing:

Name,

Title,

Invoice amount,

Certificate, invoice serial number.



  1. Duration of data management

JUTAKI LTD. handles the data provided during the application based on the applicant's consent until the application is confirmed.


JUTAKI LTD. After confirmation, the data provided during the application will be processed on the basis of the contract for 5 years after the completion of the contract, i.e. for a period of limitation.


  1. Legal basis for data management

The legal basis for data management in the case of applying for courses until confirmation is the consent of the applicant to take the steps necessary for the contract according to Article 6 (1) point a) of the GDPR.


In the case of applying for courses, in accordance with Article 6 (1) point b) of the GDPR, the fulfillment of the contract, i.e. the execution of the exchange student program and the taking of steps at the request of the data subject prior to the conclusion of the contract.


Data transfer

JUTAKI LTD. transmits the data of the course participants to the foreign or Hungarian institutions organizing the training, so that the course. The following data will be forwarded to the institutions running the course:

 

Data required for identification:

name,

Maiden name,

His mother's name,

Place and time of birth,

Address, place of residence,

Identity card name / number / validity,

Name / number / validity of student ID,

Parental consent statement.


Data required for the course:

Gender (due to accommodation),

Nationality (due to the required number of foreigners),

Language level,

In the case of foreigners, reason for stay,

Student ID number (if transportation is provided),

Does the applicant have ERASMUS status or apply with self-financing,

Selected course data,

institution's ERASMUS contract number,

institution OID identifier.


Data required for contact:

phone number,

E-mail address,

Name and contact information of contact person/legal representative/parent.



Regarding the handling of minors' data


Persons under the age of 18 are considered minors according to Act V of 2015, the Civil Code. according to In the case of persons (children) under the age of 16, the processing of children's personal data is only legal if and to the extent that consent to the processing of their personal data has been given by the parent or legal representative exercising parental custody over the child, or confirmed with his consent.


After the child reaches the age of 16, he can exercise this right independently.


The handling of children's data is governed by the provisions of the Data Management Notices.



A.) The purpose of data management is related to the courses

JUTAKI LTD. handles the provided data for the purpose of applying for the self-organized trainings/courses related to the ERASMUS KA1 application and ERASMUS KA2 application and conducting them, as well as for the examination and issuing of the certificate/certificate.






Additional processed data related to courses

Course’s datas

Tuition fee, exam fee, start / exit date, archived contract, note on invoice, certificate, certificate, will you continue after the course,

Course’s classes


About present students Attendance sheet,

Group communications

circular letter, notification for recipients

Evaluations, level measurement

Date, archived test, score achieved, current knowledge level, text evaluation.

Certifications

Serial number, certified level, copy, record of receipt of certificates issued to students.

 

Duration of data management

JUTAKI LTD. based on the contract created after the application, it is managed until the contract is fulfilled.


Legal basis for data management

In the case of applying for courses, the legal basis for data management is the fulfillment of the contract, according to Article 6 (1) point b) of the GDPR, and the taking of steps at the request of the data subject prior to the conclusion of the contract.


A.) Purpose of data management

JUTAKI LTD. handles the invoicing data of applicants for courses and training only in the case of self-financing for the purpose of issuing the invoice. In the case of applicants, the invoice will be issued in the name of their employer.


Scope of data handled in relation to invoicing


Data related to invoicing:

Name/ or name of employer.

Title,

Invoice amount,

Certificate, invoice serial number.



Duration of data management

We process the data until the conclusion of the contractual relationship, but no later than the statute of limitations, i.e. 5 years after the termination of the contract.


For the period of time (8 years) according to the provisions of § 166 (1) and § 169 (1) of Act C of 2000 on accounting.


Legal basis for data management

With regard to invoicing data, data management is based on the fulfillment of the legal obligation according to Article 6 (1) point c) of the GDPR.



  1. ERASMUS és Hungary Expert Utazási Iroda saját képzései


 

JUTAKI LTD. in cooperation with the Tempus Public Foundation, provides its own training for students and teachers of educational institutions participating in the ERASMUS KA1 grant. During the cooperation, JUTAKI LTD. provides the application and training interface for the participating students. JUTAKI LTD. After the applications, the student's data will be handed over to the institution conducting the training. (data transmission).


A.) Purpose of data management

JUTAKI LTD. the student manages the data provided for the purpose of applying for and participating in trainings/courses related to the ERASMUS KA1 application.


Scope of processed data for teachers and colleagues


During registration, to fulfill the order of the selected course.



Data required for identification:

name,

Maiden name,

His mother's name,

Place and time of birth,

Address, place of residence,

Name / number / validity of personal document.



Data required for the course:

Gender (due to accommodation),

Nationality (due to the required number of foreigners),

Language level,

In the case of foreigners, reason for stay,

Social security number,

Labor market status,

Qualification, other comments,

Does the applicant have ERASMUS status or apply with self-financing,

Selected course data,

OKM identifier (due to the FAR system).


Data required for contact:

phone number,

E-mail address,

Contact name and contact information,


Data required to complete the order:

Data required for identification and

Date of registration/application,

Billing information,

institution Erasmus+ contract number,

institution OID identifier.


Others are JUTAKI LTD. Data that can be provided on a voluntary basis within your area of ​​interest:

Would you like to receive a newsletter?

How did you hear about us?


Data related to invoicing:

Name,

Title,

Invoice amount,

Certificate, invoice serial number.

Scope of processed data related to students



During registration, to fulfill the order of the selected course.

Data required for identification:

name,

Maiden name,

His mother's name,

Place and time of birth,

Gender,

nationality,

Address, place of residence,

Name / number / validity of personal document,

In the case of minors, the consent of the legal representative (parent),


Data required for the course:

Language level,

In the case of foreigners, reason for stay,

TAJ number (for care in the event of a possible urgent health problem),

Labor market status,

Qualification, other comments,

Does the applicant have ERASMUS status or apply with self-financing,

Selected course data.


Data required for contact:

Telephone number, e-mail, name and contact information of contact person/legal representative,


Data required to complete the order:

Data required for identification and

Date of registration/application,

Billing information.


Others are JUTAKI LTD. Data that can be provided on a voluntary basis within your area of ​​interest:

Would you like to receive a newsletter?

How did you hear about us?

 

Duration of data management

JUTAKI LTD. handles the data provided during the application based on the applicant's consent until the application is confirmed.

JUTAKI LTD. After confirmation, the data provided during the application will be processed on the basis of the contract for 5 years after the completion of the contract, i.e. for a period of limitation.


Legal basis for data management

The legal basis for data management in the case of applying for courses until confirmation is the consent of the applicant to take the steps necessary for the contract according to Article 6 (1) point a) of the GDPR.


In the case of applying for courses, the legal basis for data management is the performance of the contract, i.e. the conduct of the webinar/event, and the taking of steps at the request of the data subject prior to the conclusion of the contract, according to Article 6 (1) point b) of the GDPR.

 

Data transfer

JUTAKI LTD. transmits the data of the course participants to the foreign or Hungarian institutions organizing the training, so that the course. The following data will be forwarded to the institutions running the course:


Data required for identification:

name,

Maiden name,

His mother's name,

Place and time of birth,

Gender,

nationality,

Address, place of residence,

Name / number / validity of personal document (passport or identity card, student card)

In the case of minors, the consent of the legal representative (parent),


Data required for the course:

Language level,

In the case of foreigners, reason for stay,

TAJ number (for care in the event of a possible urgent health problem),

Does the applicant have ERASMUS status or apply with self-financing,

Selected course data,

institution Erasmus+ contract number,

institution OID identifier.


Data required for contact:

Telephone number, e-mail, name and contact information of contact person/legal representative,


Data required to complete the order:

Data required for identification and

Billing information.




Regarding the handling of minors' data


Persons under the age of 18 are considered minors according to Act V of 2015, the Civil Code. according to In the case of persons (children) under the age of 16, the processing of children's personal data is only legal if and to the extent that consent to the processing of their personal data has been given by the parent or legal representative exercising parental custody over the child, or confirmed with his consent.


After the child reaches the age of 16, he can exercise this right independently.


The handling of children's data is governed by the provisions of the Data Management Notices.



A.) The purpose of data management is related to the courses

JUTAKI LTD. handles the provided data for the purpose of applying for the self-organized trainings/courses related to the ERASMUS KA1 application and ERASMUS KA2 application and conducting them, as well as for the examination and issuing of the certificate/certificate.

 

Data management in connection with courses

Courses datas

Tuition fee, exam fee, start / exit date, archived contract, note on invoice, certificate, certificate, will you continue after the course

Classes of the courses

About present students Attendance sheet,

Group communications

A note about a student in the progress log,

Evaluations, level measurement

Video recording of online classes

circular letter, notification for recipients

Date, archived test, score achieved, current knowledge level, text evaluation


Certifications

Serial number, certified level, copy, record of receipt of certificates issued to students

 

Duration of data management

JUTAKI LTD. based on the contract created after the application, it is managed until the contract is fulfilled.


Legal basis for data management

In the case of applying for courses, the legal basis for data management is the fulfillment of the contract, according to Article 6 (1) point b) of the GDPR, and the taking of steps at the request of the data subject prior to the conclusion of the contract.


Data transfer

JUTAKI LTD. transmits the data of the course participants to the foreign or Hungarian institutions organizing the training, so that the course. The following data will be forwarded to the institutions running the course:

 

Data required for identification:

name,

Maiden name,

His mother's name,

Place and time of birth,

Gender,

nationality,

Address, place of residence,

Name / number / validity of personal document (passport or identity card, student card)

In the case of minors, the consent of the legal representative (parent),


Data required for the course:

Language level,

In the case of foreigners, reason for stay,

TAJ number (for care in the event of a possible urgent health problem),

Does the applicant have ERASMUS status or apply with self-financing,

Selected course data,



Data required for contact:

Telephone number, e-mail, name and contact information of contact person/legal representative,


Data required to complete the order:

Data required for identification and

Billing information.

 

JUTAKI LTD. transmits and uploads the following data in order to record the completion of the training in the FAR (Adult Education Accreditation System):


- Applicant's birth name, and

- His/Her mother's name.

A.) Purpose of data management

JUTAKI LTD. handles the invoicing data of applicants for courses and training only in the case of self-financing for the purpose of issuing the invoice.


Scope of data handled in relation to invoicing

Data related to invoicing:

Name,

Title,

Invoice amount,

Certificate, invoice serial number.

 


Duration of data management

We process the data until the conclusion of the contractual relationship, but no later than the statute of limitations, i.e. 5 years after the termination of the contract.


For the period of time (8 years) according to the provisions of § 166 (1) and § 169 (1) of Act C of 2000 on accounting.


Legal basis for data management

With regard to invoicing data, data management is based on the fulfillment of the legal obligation according to Article 6 (1) point c) of the GDPR.

 

  1. Data management in connection with the JUTAKI LTD’s tarainers and teachers


JUTAKI LTD. in cooperation with Tempus Foundation, provides trainings at foreign institutions and self-organized trainings for teachers and staff and students of educational institutions participating in ERASMUS KA1 and ERASMUS KA2 tender support. JUTAKI LTD. provides part of the training with its own appointed teachers and trainers, during which it manages the data of its trainers and instructors.


A.) Purpose of data management

JUTAKI LTD. data management of teachers and trainers related to the Contractual relationship for the conclusion of the contract.


Scope of processed data

For the contaracts

Data required for identification:

name,

Maiden name,

His mother's name,

Place and time of birth,

Address, place of residence,

Identity document name, number, validity period,

Social security number,

OKM identifier,

Your tax number or tax identification number.


Data required for tax returns,

Education data,

The data required for payroll and related to wages,

Data relating to the use of family tax relief,

Trainings, certificates, qualifications and data on their results.




Which Course is taught by the trainer:

Labor market status,

Qualification, other comments,

Course details.


Data required for contact:

phone number,

E-mail address,

Contact name and contact information,


Other data required to fulfill the contract:

Date of registration/application,

Billing information.


Others are JUTAKI KFt. Data that can be provided on a voluntary basis within your area of ​​interest:

Would you like to receive a newsletter?

How did you hear about us?


Data related to invoicing:

Name,

Title,

Invoice amount,

Certificate, invoice serial number.



Duration of data management

JUTAKI LTD. the trainer or teacher applying for training will handle the data provided during the application based on their consent until confirmation.

JUTAKI LTD. after confirmation, the data provided during the application will be processed on the basis of the contract for 5 years after the completion of the contract, i.e. for a period of limitation.


Legal basis for data management

The legal basis for data management in the case of applying for the course until confirmation is the consent of the applicant to take the necessary steps for the contract according to Article 6 (1) point a) of the GDPR.


The legal basis for data management is the fulfillment of a contractual obligation to ensure participation in the courses according to Article 6 (1) point b) of the GDPR after the application for the course has been confirmed.

 

A.) The purpose of data management is related to the courses

JUTAKI LTD. manages data related to the courses of its teachers in order to determine whether the course was held with the given group of students and to check its progress.



Additional processed data related to courses

Held Courses datas

Tuition fee, exam fee, start / exit date, archived contract, note on invoice, certificate, certificate, will you continue after the course

Held and missed classes of courses

About present students Attendance sheet,

Teacher group communication

Circular letter, notification for recipients

Date, archived test, score achieved, 

Teacher evaluations, level measurements

A note about a student in the progress log,

Current knowledge level, text evaluation

Video recording of online classes

Certifications

Serial number, certified level, copy, record of receipt of certificates issued to students.



Duration of data management

JUTAKI LTD. based on the contract created after the application of the teacher, trainer, or instructor, it is managed until the contract is fulfilled.

 

Legal basis for data management

In the case of applying for courses, the legal basis for data management is the fulfillment of the contract, according to Article 6 (1) point b) of the GDPR, and the taking of steps at the request of the data subject prior to the conclusion of the contract.

 

A.) Purpose of data management

JUTAKI LTD. manages the following data of its teachers, instructors and trainers for the purpose of keeping tax and social security records and making notifications.

 

Scope of managed data

Data required for identification and contract:

name,

Maiden name,

His mother's name,

Place and time of birth,

Address, place of residence,

Identity document name, number, validity period,

Social security number,

OKM identifier,

Your tax number or tax identification number.


Data required for tax returns,

Education data,

The data required for payroll and related to wages,

Data relating to the use of family tax relief,

Trainings, certificates, qualifications and data on their results.


Data required for contact:

phone number,

E-mail address,

Contact name and contact information.


Data related to invoicing:

Name,

Title,

Invoice amount,

Certificate, invoice serial number. 



Legal basis for data management

The legal basis for data management is the fulfillment of a legal obligation according to Article 6 (1) point c) of the GDPR.

 

Duration of data management

Legal obligation

Managed datas

Duration of data management

CL of 2017 on the taxation system. Act (Art.) § 77, paragraph (1).

certificates, books, records

5 years

Paragraphs (3) and (4) of Art. 78

to determine the tax return, or for reporting

For 5 years from the last day of the calendar year of the due date

Art. 78, paragraph (6).


The employee is also obliged to keep his documents

LXXXI of 1997 on social security retirement benefits. Act (Tb tv.) § 43, paragraph (2) point b).


It does not impose a retention obligation

Tb tv. § 96.  

name, maiden name, mother's name, place of birth, year, month and day of birth), marital status, citizenship, place of residence (place of residence), occupation, workplace, job title, activity, data on disability, if according to law pension benefits, other benefits are determined on the basis of the state of health, and data on earnings and income can be recorded.

Registration obligation;

 The Employer is obliged to hand over the data within 15 days based on the pension insurance body's invitation to this effect.

33/1998. (VI.24.) NM decree

the result of a health examination

for 3 years from the result




A.) Purpose of data management in relation to invoicing

JUTAKI LTD. handles the invoicing data of applicants for courses and training only in the case of self-financing for the purpose of issuing the invoice.



Scope of data handled in relation to invoicing

 

Data related to invoicing: 

Name, 

Title,

 Invoice amount, 

Certificate,

 invoice serial number.

 

Duration of data management

We process the data until the conclusion of the contractual relationship, but no later than the statute of limitations, i.e. 5 years after the termination of the contract.

 

For the period of time (8 years) according to the provisions of § 166 (1) and § 169 (1) of Act C of 2000 on accounting.

 

Legal basis for data management

With regard to invoicing data, data management is based on the fulfillment of the legal obligation according to Article 6 (1) point c) of the GDPR.

 

  1. In the case of employment contracts

 

If you are interested in joining our team, or if we have posted a job advertisement for which you have sent your application, we will inform you of the following:

 

Purpose of data management

 

Conclusion of the employment relationship. JUTAKI LTD. in connection with the employee's employment relationship, requests all data required for payroll, bookkeeping, and VAT reporting from the employee. This data is forwarded to the accountant employed by the Commissioning Agreement, who is JUTAKI LTD. data processor.



Scope of processed data

personal data (name, date and place of birth, mother's name, birth name, tax identification number, TAJ number, personal identification number, identity card number),

- data required for tax returns,

- data on education,

- the data required for payroll and related to wages,

- data on the use of family tax relief,

- data on the results of occupational health examinations,

- data on training courses, certificates, education and its results.



Legal basis for data management

The legal basis for data management is the fulfillment of a legal obligation according to Article 6 (1) point c) of the GDPR.

 

It is a legal obligation to keep tax and social security records and make notifications.

 

Duration of data management

 

Duration of data management

Legal obligation

Managed datas

Duration of data management

CL of 2017 on the taxation system. Act (Art.) § 77, paragraph (1).

certificates, books, records

5 years

Paragraphs (3) and (4) of Art. 78

to determine the tax return, or for reporting

For 5 years from the last day of the calendar year of the due date

Art. 78, paragraph (6).


The employee is also obliged to keep his documents

LXXXI of 1997 on social security retirement benefits. Act (Tb tv.) § 43, paragraph (2) point b).


It does not impose a retention obligation

Tb tv. § 96.  

name, maiden name, mother's name, place of birth, year, month and day of birth), marital status, citizenship, place of residence (place of residence), occupation, workplace, job title, activity, data on disability, if according to law pension benefits, other benefits are determined on the basis of the state of health, and data on earnings and income can be recorded.

Registration obligation;

 The Employer is obliged to hand over the data within 15 days based on the pension insurance body's invitation to this effect.

33/1998. (VI.24.) NM decree

the result of a health examination

for 3 years from the result


 




  1. Regarding training contracts


A.) Purpose of data management

 

JUTAKI LTD. with students. You enter into a training contract, in connection with which you manage the data in order to fulfill the contract.

 

Scope of processed data

The Student's identification and following data:

- personal data (name, date and place of birth, mother's name, birth name, tax identification number, TAJ number, personal identification number, identity card number),

- data required for tax returns,

- data on education,

 

The Student's identification and following data:

- personal data (name, date and place of birth, mother's name, birth name, tax identification number, TAJ number, personal identification number, identity card number),

- data required for tax returns,

- data on education,

- the data required for payroll and related to wages,

- data on the use of family tax relief,

- data on training courses, certificates, education and its results.

Other data required to fulfill the contract:

- Data required for identification,

- Registration/Application date,

- Billing information,

- institution Erasmus+ contract number,

- institution OID identifier.




Legal basis for data management

The legal basis for data management is the fulfillment of a legal obligation according to Article 6 (1) point c) of the GDPR.

 

It is a legal obligation to keep tax and social security records and make notifications.



Duration of data management

Data related to the student's contract are handled in accordance with the provisions of the section on employment contracts with regard to payroll calculations.

 

We manage the Student Agreement for 2 (two) years after the termination of the agreement.



D.) Purpose of data management related to invoicing

JUTAKI LTD. handles the invoicing data of applicants for courses and training only in the case of self-financing for the purpose of issuing the invoice.

 

Scope of data handled in relation to invoicing

 

Data related to invoicing:

Name,

Title,

Invoice amount,

Certificate, invoice serial number.

 

Duration of data management

We process the data until the conclusion of the contractual relationship, but no later than the statute of limitations, 5 years after the termination of the contract.

 

For the period of time (8 years) according to the provisions of § 166 (1) and § 169 (1) of Act C of 2000 on accounting.

 

Legal basis for data management

With regard to invoicing data, data management is based on the fulfillment of the legal obligation according to Article 6 (1) point c) of the GDPR.

 

  1. In relation to sending a newsletter


Purpose of data management

 

JUTAKI LTD. aims to ensure that subscribers and JUTAKI LTD. Applicants to the advertised courses and the courses of its partners should be notified of all JUTAKI LTD. about educational opportunities provided by JUTAKI LTD. about an event organized by, opportunities, other advertisements in the form of a request for marketing purposes.

 

Scope of processed data

The name and e-mail address given by the Customers.



Legal basis for data management

In the case of requests for advertising purposes, the legal basis for data management is the voluntary consent of the subscriber or applicant according to Article 6 (1) point a) of the GDPR.

 

The service provider handles inquiries for the purpose of advertising according to the legal basis of consent, but keeps a record in accordance with the legal requirements of Act XLVIII of 2008 on the basic conditions and certain limitations of economic advertising activities. according to § 6 (5) of the Act (Grt.).

 

In the case of requests for data processing for advertising purposes, according to Article 6 (1) point f) of the GDPR, JUTAKI LTD. is based on his legitimate interest.



Duration of data management

Data related to the sending of the newsletter will be processed until you unsubscribe from the newsletter, withdraw your consent, or request the deletion of the data in another way. Data processed for legitimate interests are processed until the deletion request is processed.



Data processing to send a newsletter

JUTAKI KFT. uses the hosting provider to send the newsletters.

 

Unsubscribe

We do not forward the Data Subjects' data to any other person, but direct marketing messages from our partners may also appear in our newsletters. In this case, however, your data will not be removed from our processing.

 

You have the opportunity to unsubscribe from the newsletter sent by us at any time, free of charge, without limitations or reasons, via the unsubscribe link in the newsletters or by sending a cancellation request to the email address.

 

In the case of unsubscribing / immediately when unsubscribing via a link, within 30 (thirty) days of unsubscribing sent to an e-mail address / the personal data registered in connection with the sending of the newsletter will be deleted and you will no longer receive newsletters.




  1. Cookie data management in connection with the operation of the websites (www.courses-erasmus.eu / www.courses-erasmus.com).

 

JUTAKI LTD. for statistical reasons, the www.courses-erasmus.eu / www.courses-erasmus.com websites record the IP address of the visitors, the starting and ending time of the website visitors' visit, as well as the type of solution viewed, as well as the visitor's browser and operating system. The data is automatically logged by the Websites and stored for 1 (one) year.

 

Google Analytics cookie: These cookies are provided by Google and are used through the Google Analytics system. During a visit to the Website, the visitor's IP address, the start and end time of the visit, the data of the page viewed, and the type of the visitor's browser and operating system are recorded. By visiting the Website, using some of its functions, and by properly accepting the Cookie Policy, the visitor consents to the aforementioned cookies being stored on the visitor's computer and accessed by the data controller.

 

Cookies are stored for 30 days, but the visitor can set and prevent the storage of cookies using a browser program.

However, please note that in the latter case, without the use of cookies, you may not be able to use all of the Website's services.

 

The visitor can delete the cookie from his computer or set his browser to prohibit the use of cookies.

Facebook cookie: Facebook uses small data files that help the website owner receive detailed information and display personalized ads to website visitors. Facebook's data management policy and cookie settings are available at the following link:

https://www.facebook.com/privacy/explanation.

 

Those concerned can set cookie data management in the Cookie Policy.

 



  1. During the handling of complaints related to data management

 

Purpose of data management

Dealing with the complaint, identifying the Data Subject.

 

Scope of processed data

The following data of the Data Subject:

o Name,

o Contact details (e-mail address, phone number).

 

Legal basis for data management

In terms of the fulfillment of the contractual obligation, according to Article 6 (1) point c) of the GDPR, the legal basis for data management is the fulfillment of the legal obligation.

 

Duration of data management

We process the data for 5 years after the complaint is received.

 


  1. JUTAKI LTD. During claim validation



Purpose of data management

Identification of the Data Subject, management of arrears of the Data Subject's membership fee or other legal rights, and enforcement of claims.

 

Scope of processed data

The following data of the Data Subject:

o Name,

o Contact details (name, e-mail address, phone number),

o Billing data (name, address, invoice or receipt number, bank account number, bank name).

 

Legal basis for data management

JUTAKI LTD. legitimate interest provides a legal basis.

 

Duration of data management

From the conclusion of the contractual relationship until the conclusion of the claim validation at most.

 

Data transfer

JUTAKI LTD. you can forward it to your lawyer, who is entitled to know this data.




  1. Regarding the management of minors' data

 

Persons under the age of 18 are considered minors according to Act V of 2015, the Civil Code. according to In the case of persons (children) under the age of 16, the processing of children's personal data is only legal if and to the extent that consent to the processing of their personal data has been given by the parent or legal representative exercising parental custody over the child, or confirmed with his consent.

 

After the child reaches the age of 16, he can exercise this right independently.

 

The guidelines for the handling of children's data are those indicated in the individual points of these Data Management Information Sheets.



  1. Data processors

 

JUTAKI LTD. uses the following data processors to manage and store the data, with whom it has concluded a separate Data Processing Agreement in order to protect the Data Subjects' data. Employees of the data controller are otherwise entitled to access Data Subjects' data.

 

  1. Hosting provider:

 

Name: Fehér Rendszeház Informatikai Kft.

Registartion seat: 2040 Budaörs, Ősz street 21.

E-mail: info@frik.hu

 

  1. Accountant

 

JUTAKI LTD. the following authorized accountant performs the accounting of invoices and receipts:

 

Fimr name: Educonto Bt.

Reg. seat: 1201 Budapest, Ábrahám G. utca 51.

Company reg number: 01-06-717202

Tax number: 20156804-1-43





  1. Regarding billing

 

Name: NAV online biller

Web: www.onlineszamla.nav.gov.hu

Tel: 1819





  1. DATA PROCESSING RIGHTS OF DATA SUBJECTS

 

The Data Subjects are entitled to the following rights, which rights can be addressed to JUTAKI KFT. by submitting the application form posted on the website (www.courses-erasmus.eu / www.courses-erasmus.com) or by e-mail, or by JUTAKI LTD. you can exercise by post in a letter sent to your registered office:

 

o the right to access and information about personal data and data management,

o right to rectification

o restriction of data management,

o right to erasure,

o right to portability,

o the right to protest,

o right to withdraw consent.

 

In order to fulfill your request, we need to be able to identify you, so we will need you to provide the following personal data for identification:

- name,

- his mother's maiden name,

- ID card number,

- residential address.

 

In addition, your complaint and request regarding data management will be available in our e-mail account within the period specified in this information regarding complaints and requests.

 

Complaints and requests related to data management will be answered within 30 (thirty) days at the latest.

 

Information related to data management will be provided to you in the form in which you request it (via e-mail, post, other data medium).



  1. The right to access and information about personal data and information



The Data Subject has the right to request information regarding his personal data from JUTAKI LTD. at the contact details listed in the section entitled Legal Enforcement.

 

In the event of a request from the Data Subject, we will inform you without delay. If the request for information is not lawful, we will inform the Data Subject of the reason for the delay within 1 (one) month from the receipt of the request, and that the Data Subject may file a complaint with the supervisory authority and exercise his right to legal remedy.

 

In the case of foreign citizens, the Data Subject has the right to submit his complaint to the authority of his place of residence.

 

Considering that the exercise of this right may be aimed at establishing and checking the legality of data management, therefore, if the request is obviously unfounded or excessive, or in the case of multiple requests for information, we may charge a fee in exchange for providing the information, or refuse the request for information.

 

We ensure access to personal data by e-mailing the processed personal data and information to the Data Subject after the identification of the Data Subject within 30 (thirty) days of receipt of the request.

 

Please specify in your submitted request whether you are requesting access to personal data or information related to data management, so that we can fulfill your request within the deadline!



  1. Rights to retification

 

The data subject has the right to request that JUTAKI LTD. correct inaccurate personal data without delay.

 

 

  1. Rights to rectriction of data processing

 

The Data Subject is entitled to request the restriction of his personal data in the following cases:

 

o inaccurately handled personal data: the Data Subject disputes the accuracy of his personal data, or we have recorded them incorrectly, in which case we will restrict his personal data. The restriction applies to the period that allows JUTAKI LTD. check the accuracy of personal data and correct them.

 

o the data management is illegal and the Data Subject opposes the deletion of their data, instead requesting the restriction of their use,

 

o the purpose of data management has ceased: JUTAKI LTD. does not need personal data for data management purposes, however, the Data Subject requires them to present or defend his legal claim,

 

o the Data Subject objected to the processing of the data in accordance with Article 21 (Article) (1) of the GDPR,

 

o the Data Subject objected to the data processing, but our legitimate interest grounds the data processing.

 

If data management is subject to restrictions, such personal data may only be processed with the consent of the Data Subject, with the exception of storage, or to submit, enforce or defend legal claims, or to protect the rights of another natural or legal person, or in the important public interest of the Union or a member state.

 

We will inform our Customer about the lifting of restrictions on data management in advance (at least 3 working days before the lifting of the restriction).



  1. Right to deletion (forgetting)

 

The data subject can request that we delete his personal data without delay if:


o the personal data are no longer needed for the purpose for which they were collected or processed;

o The data subject has withdrawn his consent and there is no other legal basis for data processing;

o The data subject objects to data processing based on legitimate interest, and there is no overriding legitimate reason (i.e. legitimate interest) for data processing,

o personal data were handled illegally and this was established based on the complaint,

o personal data must be deleted in order to fulfill the legal obligation prescribed by EU or member state law applicable to us.

 

Deletion does not apply if data management is necessary:

 

o for the purpose of exercising the right to freedom of expression and information;

o fulfilling the obligation under EU or Member State law applicable to us, which requires the processing of personal data (in such a case, data processing in the context of invoicing, as the retention of the invoice is required by law), or for the purpose of performing a task performed in the public interest or in the context of the exercise of public authority granted to the data controller;

o to present, enforce and defend legal claims.



  1. Right to object

 

The data subject has the right to object to the processing of his personal data based on legitimate interests at any time for reasons related to his own situation. In this case, we may no longer process the personal data, unless our data processing is justified by compelling legitimate reasons that take precedence over the interests, rights and freedoms of the Data Subject, or that are related to the submission, enforcement or defense of legal claims.



  1. Rigths to data portability

 

The Data Subject is entitled to have the relevant JUTAKI LTD. receive the personal data provided to you in a segmented and widely used, computer-readable format (XLS, XML, CSV) and request their transmission to another data controller. You can exercise this right only if your right is based on consent or a contractual relationship.



  1. A Right to widraw the consent

 

The data subject has the right to withdraw the consent to data management at any time, in which case the personal data provided will be deleted from our systems.

 

  1. ENFORCEMENT

 

  1. At service provider 

 

The Data Subject may lodge a complaint with JUTAKI LTD. regarding the handling of his personal data, in person or by post, if he objects to the handling of his personal data.

 

Organizational unit related to data management complaints and requests: Management

 

Mailing and complaint handling address: 2040 Budaörs, Kisfaludy utca 18.

E-mail: info@courses-erasmus.eu 


 

  1. At authority

 

The affected person can also contact the following authority with a complaint:

 

Name: Nemzeti Adatvédelmi és Információszabadság Hatóság (NAIH)

Address: 1055 Budapest, Falk Miksa street. 9-11.

Post address: 1363 Budapest, Pf.: 9., 

E-mail: ugyfelszolgalat@naih.hu

Tel: +36 (1) 391-1400

Fax: +36 (1) 391-1410

 

  1. Before the Court

 

The person concerned also has the opportunity to enforce her rights in court based on Act V of 2013 on the Civil Code.



  1. OTHER PROVISIONS

 

JUTAKI LTD. reserves the right to unilaterally amend this Data Management Notice - with the exception of legal grounds.

 

This Data Management Notice is effective from January 24, 2024.


Please download the document below, complete and send it via email to info@courses-erasmus.eu in case you wish to report a possible data incident.

Report Document

Report document